UNDP Kenya E-Recruit

Finance Clerk (Re-advertisement)

Location :	Nairobi, Kenya
Organizational Unit/Agency:	UNDP Kenya
Application Deadline :	25th May 2012
Type of Contract :	Service Contract
Post Level :	SB2-
Languages Required :	English; Swahili;
Starting Date : (date when the selected canditate is expected to start)	1st May 2012
Duration of Initial Contract :	One yeat
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Background
Under the guidance and supervision of the Finance Specialist, the Finance Clerk supports the provision of financial services ensuring high quality, accuracy and consistency of work. The Finance Clerk promotes a client-oriented approach consistent with UNDP rules and regulations. The Finance Clerk works in close collaboration with the Operations and Programme staff in the country office and with UNDP HQs staff to exchange information and ensure consistent service delivery.
Duties and Responsibilities
Summary of key functions Ensure implementation of operational strategies and procedures Provide accounting, finance and administrative support Support knowledge building and knowledge sharing 1. Ensures implementation of operational strategies and procedures, focusing on achievement of the following results: ·         Full compliance of financial processes and financial records with UN/UNDP rules, regulations, policies and strategies. ·         Provision of inputs to elaboration of work plans 2. Provide accounting and clerical support, focusing on achievement of the following results: ·         Management and planning of the front desk coverage ·         Issue of cheques and follow-up with  staff and other United Nations agencies to ensure collection of their cheques ·         Maintenance of Finance office equipment and reporting to service provider for regular maintenance and repair ·         Provision of stationery, photocopies as requested by staff ·         Management and planning of the front desk coverage ·         Assistance in proper control of the supporting documents for payments and financial reports for Nationally Executed projects; payment execution. ·         Processing of financial documentation (vouchers, supporting documents, telephone invoices, etc.) and maintaining internal expenditures control system by ensuring that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas; travel claims, monthly payment orders (MPOs) and other entitlements are duly processed. ·         Proper receipting of goods and services and establishment of accruals if delegated to the S/M ·         Provision of information for reports on financial status, procedures, exchange rates, costs and expenditures (incl. Medical Insurance) and potential funding problems. ·         Follow-up with other United Nations agencies for information relating to payments. ·         Control receipt of incoming/outgoing correspondence and preparation of routine correspondence, faxes, memoranda and reports in accordance with the Country Office (CO) Standard Operating Procedures. ·         Extracting, inputting, copying and filing data from various sources. ·         Maintenance of the proper filing system for financial records and documents. ·         Banking matters 3. Support knowledge building and sharing in the CO, focusing on achievement of the following results: Participation in the training for the operations/projects staff on Finance. Contributions to knowledge networks and communities of practice.
Competencies
Corporate Competencies: Demonstrates integrity by modelling the UN’s values and ethical standards. Promotes the vision, mission, and strategic goals of UNDP. Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability. Treats all people fairly without favoritism. Functional Competencies: Good communication skills; Participate effectively in a team-based environment; Able to plan and produce quality results to meet established goals; Strive for quality client-centered services; Execute day-to-day tasks systematically and efficiently; Able to work under pressure; Demonstrate initiative and apply discretion; Ability to maintain accurate records; Ability to perform detailed work and handle a large volume of work quickly and accurately under time constraints; Ability to deal patiently and tactfully with people of diverse backgrounds and work effectively in a multicultural team environment; A high sense of confidentiality, initiative and good judgment; Flexibility in carrying out duties and assignments
Terms of Service The Service Contract is a modality of hiring of UNDP development project personnel, where UNDP at the request of an executing entity, or implementing partner under the harmonized operational modalities or where UNDP itself serves as executing entity/implementing partner of a development project provides personnel contracting services to support execution or implementation of the project. This is a non-staff contract under the Service Contract modality of hiring of the UNDP. Individuals engaged under a SC serve in their individual capacity and not as representatives of a government institution, corporative body or other authority external to UNDP. Therefore the incumbents shall not be considered as staff of UNDP, the UN system or the Government and therefore are not entitled to any diplomatic privileges, or to any other special status or conditions.
Required Skills and Expertise Education:
Completion of secondary school education, with specialized certification in Accounting and Finance i.e. ACCA II or CPA II qualification or equivalent.
Experience:
Experience: 3 years of relevant accounting and financial experience at national level is required. Experience in the usage of computers and office software packages (MS Word, Excel, etc) and knowledge of spreadsheet and database packages. Experience in handling of web based management systems. Knowledge of IPSAS and/or IFRS desirable.
Language and IT Skills:
Fluency in the UN and national language of the duty station
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
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